Agenda Management

Comprehensive traceability and accountability for the follow-through of actions arising from meetings makes the difference between effective teamwork and time wasting.

Systemic support for building and maintaining agendas, and capturing and assuring the completion of tasks arising from those meetings can transform the effectiveness of entire organisations.

Open Office's Agenda Management Module provides everything you need to operate high impact and effective meetings:

  • Tracking and assurance of agreed activities
  • "My actions" page to help staff focus on achieving commitments
  • Escalation of activities (and sub-steps) not completed within agreed timeframes
  • Management visibility of the progress against agreed actions
  • Risk rating of high risk or critical path activities
  • Historical record of past agendas
  • Assistance in the creation of agendas, minutes and progress reporting
  • Quality approval process on the authorisation / release of agendas for key meetings
  • Tracking of time spent on following up on specific initiatives
  • Portal access for inclusion of external participants
  • Trend reporting on the quantity and timeliness of activities across the organisation
 

Public scrutiny, stakeholder participation, and the potential ultimate escalation to the legal system demands the highest possible quality management of due process, oversight of the public record, correspondence management, consistency of application and exemplary customer service.

Our proven platform options and process modules come together into a customised, integrated solution with all the elements you need to suit your specific needs and budget.

Choose the processes you need to automate, then add the quality elements you want from those available with the various options in the base platform. You could be excused for thinking that the job's nearly done!

LOW RISK        HIGH FUNCTION           PROVEN CAPABILITY

Bidirectional integration with leading CRMS, Finance and Document Management Applications including rating systems, GEAC, Civica, MYOB, Oracle, TRIM, Sharepoint, internet portal access, and Whole-of-Government sign-in systems in most states.